Moorcroft Council

Town of Moorcroft

Regular Meeting of the Council

Wednesday, August 10. 2023

Town Council Present: Councilmembers Dale Petersen, Austin Smith, and Bob Stewart

Town Representatives Present: Clerk/Treasurer Cheryl Schneider, Attorney Pat Carpenter, Police Chief Bill Bryant, Public Works Director Cory Allison and HDR Engineer Heath Turbiville

Mayor Pro-Tem Petersen called the meeting to order at 7:00 p.m. and the Pledge of Allegiance was said. Roll call was taken. Mayor Glenn and Councilmember Humpal are excused.

Councilmember Smith motioned to approve the Consent Agenda and Councilmember Stewart seconded. All ayes, motion carried.

Clerk Schneider presented the amounts to be amended in Resolution 7-2023, amending the water reserve from $63,300 to $66,930 and amending sewer reserve from $50.00 to $28,539. Councilmember Smith motion to approve amending Resolution 7-2023, with the water reserve amendment and Councilmember Stewart seconded. All ayes, motion carried. Councilmember Smith motioned to approve amending Resolution 7-2023, with the sewer reserve amendment and Councilmember Stewart seconded. All ayes, motion carried. Clerk Schneider discussed the upcoming trainings next week in Cheyenne for all three clerks. The Wyoming State Audit’s office will be provide the mandatory public funds training on August 23rd and there will be Caselle training on the 24th and 25th. The office will have coverage on the 24th and 25th, but the office will be closed on the 23rd due to no availability for coverage. Clerk Schneider will advertise the closure and post the notice in advance. Clerk Schneider updated the council on the grant that was put in through Wyoming Energy Program for windows at the MTC.

Public Works Allison stated Oil Diggers will be getting bulk water at the water load located at the maintenance shop 24 hours a day for a short period of time. He updated the council on his department.

Chief Bryant stated he was successful on two of the four grants that he had submitted. The grant for the police department will improve in the reporting aspect and can save some man hours. The second grant was for fire apparatus. The Council appreciates the time and effort put in for the grants.

Heath updated the council on the town’s projects. The Powder River Water Phase II application has been submitted. Clerk Schneider updated Heath with information on the Splashpark as he continues to work on the bid process.

Brad McKee, K.A.R.E./Ambulance representative, presented a written report to the Council on the ambulance department.

Clerk Schneider presented Resolution 10-2023 for approval; A RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION TO THE STATE LOAN AND INVESTMENT FOR A LOAN AND/OR GRANT THROUGH THE STATE MUNICIPAL SOLID WASTE FACILITIES CEASE AND TRANSFER PROGRAM ON BEHALF OF THE GOVERNING BODY FOR THE TOWN OF MOORCROFT FOR THE PURPOSE THE CLOSURE OF THE MOORCROFT LANDFILL #3 THROUGH THE MUNICIPAL SOLID WASTE FACILITIES CEASE AND TRANSFER PROGRAM. Councilmember Smith motioned to approve Resolution 10-2023 and Councilmember Stewart seconded. All ayes, motion carried.

The 2023 Addendum to the Joint Agreement for the ESRI Small Government Enterprise Agreement was presented. Councilmember Stewart motioned to approve the agreement and Councilmember Smith seconded. All ayes, motion carried.

Brad McKee discussed the updated ambulance by-laws. Clerk Schneider added that she added a line to the by-laws so after they are adopted and approved, the Mayor can sign and they can be forward to Wyoming Retirement. Councilmember Smith motioned to adopt the updated ambulance by-laws and Councilmember Smith seconded. All ayes, motion carried.

Discuss was had on the public safety clerk/office clerk position. Mayor Pro-tem Petersen rrecommends to table the discussion until the full council could be in attendance. It will be added to the next regular meeting’s agenda on August 23rd.

Clerk Schneider provided the final copy of the previously approved RAGE baseball agreement. However, there is a dollar amount that was added, but left blank and was requesting from the Council if they wish to have that line in the agreement or if it should be removed. The Council requested adding $1.00 to the agreement for the first year. Attorney Carpenter will make the revision to the agreement and forward a revised copy to Clerk Schneider when completed.

Mayor Pro-Tem called for a short executive session to discuss possible litigation. Councilmember Smith motioned for an executive session at 8:05 p.m. to discuss possible litigation and Councilmember Stewart seconded. All ayes, motion carried.

The regular meeting of the council reconvened at 8:13 p.m. with no action taken. With no further business to discuss, Councilmember Smith motioned to adjourn the meeting at 8:13 p.m. and Councilmember Stewart seconded. All ayes, motion carried.

Dale Petersen, Mayor Pro-Tem

ATTEST

Cheryl Schneider, Clerk/Treasurer

AUGUST 2023 BILL LIST #1

ADVANCE AUTO-BATTERY LAWN & GARDEN, $133.32; AT&T-PD&PW, $295.31; CAMPBELL CO FIRE DEPT-PARTS & REPAIR MS10, $1,166.64; CITY OF GILLETTE-BASE CHARGE, $127.04; CIVIC PLUS-MUNI-CODE, $2,240.00; COFFEE CUP FUEL STOP-FUEL- LF, PW, EMS, WAT, WW, PARKS, MTC, S&A, FIRE, $2,403.80; COLLINS COMMUNICTIONS-ALARM MONITORING, $311.00; CONTRACTORS SUPPLY-REBUILD KIT URINAL, BONNET KIT, $131.65; ENERGY LABS- WATER & SEWER TESTING, $4,230.00; HAWKINS-CYLINDER RENT, CHEMICALS, $1,453.26; IN 2 U FLOWERS & GIFTS-FLOWERS, $65.00; IRON CREEK SERVICES- CEMETARY-LEVEL HILL AND PUT IN PARKING LOT, $25,290.00; IRS-8/2/2023, $6,214.22; LIFE ASSIST-MEDICAL SUPPLIES LESS CREDIT, $690.67; MG OIL-#2 DYED & REGULAR, $1,364.83; NORCO-MTC CLEANING, TANK RENTAL & OXYGEN, $756.68; OMEGA COMPUTER-RAM FOR COMPUTERS-CLERKS, $110.00; ONE CALL OF WYO-LOCATES-JULY, $18.00; PAYROLL-8/2/2023, $19,531.58; PETERSEN,KARI-MTC CLEANING CONTRACT-JULY, $1,300.00; PETTY CASH-UTILITY BILLS, POSTAGE-CLERKS, CARDS, $252.67; QUALITY AGG-MAG ROAD TO SHOP, $1,910.85; QUILL-OFFICE SUPPLIES, $202.11; RANGE-PHONE CHARGES, $396.57; SERVICE ENHANCEMENT-2017 DODGE RAM 2500 REPAIR, $1,697.00; SIMON MATERIALS-COMMERCIAL MIX-ASPHALT FOR POT HOLES, $2,678.50; SINCLAIR/WEX-POLICE FUEL, $735.39; SUNDANCE TIMES-ADVERTISING, $731.00; TEAM LAB--10 DRUMS-CRACK FILLER, $7,978.50; UTILITY DEPOSIT REFUNDS-5 CLOSURES, $240.28; VISA-BATTERIES FOR EQUIPMENT, KAREO, GO DADDY, $894.59; WALMART-SUPPLIES, WINDOW AC, $588.98; WAMCAT-CASELLE TRAINING IN CHEYENNE, $600.00; WESTERN WASTE-COLLECTION JULY, $13,069.00; WYO NETWORK-WEB DESIGN AND UPDATING, $25.00.

TOTAL “$99,833.44”

Publish: August 17, 2023